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FT Bilingual Admin Assistant Front Desk-Houston

DebLin Health Concepts & Associates, Inc. is looking for a Front office manager to manage our reception area. You will act as the ‘face’ of our company and ensure visitors receive a heartwarming welcome. You will also coordinate all front desk activities, including calls, appointments and client services.

As a Front office manager, you should combine a pleasant personality with a dynamic professional attitude to  lead our team. Our ideal candidate can deal efficiently with complaints and has a solid customer service approach.

Ultimately, you should be able to ensure our front desk provides professional and friendly service to our customers.

Responsibilities

  • Ensure front desk is tidy and has all necessary stationery and material (e.g. pens, forms and informative leaflets)
  • Train, support office staff, including other administrative assistants covering front desk duites
  • Schedule appointments
  • Ensure timely and accurate customer service
  • Handle complaints and specific client requests
  • Troubleshoot and triage emergencies
  • Monitor stock and order office supplies
  • Ensure proper mail distribution
  • Prepare and monitor office budget
  • Keep updated records of office expenses and costs
  • Ensure company’s policies  requirements are met

Requirements

  • Proven work experience as a Front desk manager or Reception manager
  • Hands on experience with office machines (e.g. fax machines and printers)
  • Thorough knowledge of customer service, office management and basic bookkeeping procedures
  • Bilingual English and spanish (oral and written)
  • Solid knowledge of MS Office, particularly Excel and Word
  • Excellent communication and people skills
  • Good organizational and multitasking abilities
  • Problem-solving skills
  • High School diploma; additional certification is a plus

Benefits: Medical Insurance, Vacation, Worker's Compensation, Life Insurance, Short Term Disability and Long Term Disability.

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